COFFEE COUNTY BOARD OF COMMISSIONERS

REGULAR MEETING

MONDAY, FEBRUARY 21, 2011

9:30 O’CLOCK A.M.

COMMISSIONERS’ MEETING ROOM

Coffee County Board of Commissioners met in regular session on Monday, February 21, 2011, at 9:30 o’clock A.M. with the following present: Chairman Jimmy Kitchens, Commissioners Earl Brice, Frank Jackson and Charles H. Deen, County Attorney Tony Rowell, County Administrator Wesley Vickers and County Clerk Jo Ann Metts. Commissioner Tom Rice was absent due to the death of his mother-in-law.

Chairman Kitchens called the meeting to order and welcomed everyone. Chairman Kitchens introduced Dr. James Banks, Minister of Popular Springs Baptist Church in Nicholls, Georgia, who gave the invocation. Everyone participated in the pledge of allegiance to the flag of the United States of America.

Chairman Kitchens stated the Commission expressed sympathy to Commissioner Rice in the death of his mother-in-law with the memorial service being held on Sunday.

Chairman Kitchens stated that Representative Jack Kingston would be in Douglas on Tuesday, February 22, 2011, at 2:00 o’clock P.M. at the old Fleetwood plant. On February 25, 2011, at the Heritage Station Museum there would be a dedication ceremony in honor of Mr. Wendell Sears.

Commissioner Brice made a motion to approve the minutes of the pre-meeting work session and regular meetings held on February 7, 2011, and this was seconded by Commissioner Jackson. All Commissioners unanimously agreed.

Commissioner Deen made a motion to approve the agenda and this was seconded by Commissioner Jackson. All Commissioners unanimously agreed.

County Administrator Vickers stated he had received two proposals from Natur Chem. One of the proposals was for spraying grass on the right of ways for 275 miles for $17,600.00. This is budgeted in the 2011 budget. Commissioner Brice made a motion to sign this contract with Natur Chem and this was seconded by Commissioner Jackson. All Commissioners unanimously agreed. The second proposal was for brush control spraying 160 miles for $19,200.00. Commissioner Deen made a motion to sign this contract with Natur Chem and this was seconded by Commissioner Brice. All Commissioners unanimously agreed.

County Administrator Vickers stated Commissioners could apply for a 2011 CDBG grant for street paving and flood and drainage improvements of Sugar Sand and Sugar Dust Roads for a total of $550,000.00 which was the budgeted amount. The budgeted amount includes a $50,000.00 local match. Ms. Kimberly Hobbs, Southern Georgia Regional Commission, will write the grant for Coffee County. County Attorney Rowell stated Commissioners should not have a conflict of interest in this project. If an employee, agent, consultant, officer, or elected official or appointed official of the State or of a unit of general local government, or of any designated public agencies, or sub-recipients could be affected in any way by CDBG funding, a full disclosure must be submitted to DCA as part of the 2011 CDBG application. The person or persons affected must not participate in project discussion, planning or voting. Mr. Rowell stated he would contact Commissioner Rice and check to see if he has a conflict of interest. At this time County Attorney Rowell asked if any Commissioner had a conflict of interest. Chairman Kitchens and Commissioners Brice, Jackson and Deen stated they did not have a conflict of interest.

County Administrator Vickers read the resolution to seek adequate street paving and flood and drainage improvements for Sugar Sand and Sugar Dust Roads. Commissioner Jackson inquired if County owned these roads and County Administrator Vickers stated County did own and maintain these roads. Commissioner Jackson made a motion for Chairman and Clerk to sign this resolution and this was seconded by Commissioner Brice. All Commissioners unanimously agreed.

At this time Mr. Johnny Wilkerson stated he would not be filming the meetings for broadcast through cable television. However, he would still tape the meetings to be viewed through the internet. Chairman Kitchens expressed appreciation for Mr. Wilkerson televising the meetings in the past.

Commissioner Deen made a motion to adjourn the meeting at 9:50 o’clock A.M. and this was seconded by Commissioner Jackson. All Commissioners unanimously agreed.